Expense Control
Record every expense of your music school with category, supplier and receipt. Set budgets per item, monitor deviations and make informed decisions with real data.
Expense Recording
Record each expense with its category, supplier, item, amount, date and payment method. Attach the invoice or receipt as a digitized supporting document.
- Configurable categories: staff, rent, supplies, maintenance, materials, training
- Linking the expense to the relevant supplier with contact details
- Attach a scanned invoice or receipt as a digital supporting document
- Recurring expenses: set fixed monthly payments for automatic recording
- Expense approval by management before final recording (optional)
Budgets and Deviations
Set a budget per expense category and monitor execution in real time. Amadeus warns you when an item approaches its limit.
- Annual budget definable by expense category
- Visual progress bar: spending executed vs budget per item
- Automatic alert when spending reaches 80% and 100% of the budget
- Item reallocation: transfer leftover budget between categories
Reports and Analysis
Generate expense reports broken down by category, supplier and period. Spot trends, compare with previous years and optimize your cost structure.
- Monthly and annual expense report with a breakdown by category and supplier
- Monthly spending trend chart throughout the year
- Top suppliers by spending volume in the period
- Export to PDF and Excel for the accountant and audit
- Expense comparison between academic years to spot trends
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Record and classify all your school's income: fees, enrollments, grants and more.
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