Management kit for bands and music societies
Three practical templates for the day-to-day of your society: instrument inventory, annual budget and board minutes. Direct download, no sign-up.
Instrument and uniform inventory
Keep track of which instruments and uniforms the society owns, their condition, their value and who they are lent to, with hand-over and return dates.
Format: Excel / Google Sheets (CSV)
How to use it: Open it with Excel or import it into Google Sheets. One row per instrument or garment.
Download for freeAnnual society budget
Income (fees, grants, performances, lottery…) and expenses (conducting, insurance, venue, uniforms…) with planned vs. actual and calculated variances.
Format: Excel / Google Sheets (CSV)
How to use it: Fill in the "Planned" column when the budget is approved and the "Actual" column month by month.
Download for freeBoard meeting minutes
A formal minutes template with attendees, agenda, discussion, resolutions and signatures. Fill it in your browser and print it or save it as a PDF.
Format: Printable page (PDF)
How to use it: Open it, click on the dotted fields to type and press "Print / PDF".
Download for freeDoes your music society run a school for young players?
These templates solve the paperwork, but when the school grows —enrolments, member and student fees, instrument lending, inventory, schedules and accounts— spreadsheets fall short. Amadeus Magister manages it all on a single platform built for music centres.
See a demo for my societyDigitise your music society with Amadeus
Leave us your details and we'll show you how to manage members, students, fees, instrument lending and inventory on a single platform. No commitment.
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Or, if you prefer, book your free demo at the time that suits you best:
Book your free demoAre you a federation or association? You're free to share this kit with your affiliated societies. Discover also the rest of our free tools.